accessing information

The media and members of the public can access government information in a number of ways under the GIPA Act, sometimes without even having to ask. The GIPA Act provides four ways for government information to be released:

Open access information

Agencies must disclose certain information, known as open access information, unless there is an overriding public interest against disclosure. Generally, open access information must be available on an agency’s website, and at least one method of access must be free of charge. Open access information includes:

  • A publication guide with information about an agency’s structure and functions
  • An agency’s policy documents
  • A disclosure log of information of general interest to the public that has been released under formal access applications
  • The register of contracts with a value of more than $150,000 that an agency has entered into with private sector entities
  • Information in documents tabled in Parliament by, or on behalf of, an agency
  • A record of information that agency will not make public because of an overriding public interest against disclosure
  • A list of an agency’s major assets, guarantee of service and code of conduct, and
  • If the agency is a Minister, media releases and information about overseas travel expenses.

A special list of open access information held by local councils is included in a Regulation under the GIPA Act.

Proactive release

Apart from open access information, agencies are authorised to release as much other information as possible free of charge or at the lowest possible cost. Agencies must review the information they release proactively at least every 12 months.

Informal release of information

Members of the public may contact an agency and ask for information. This is known as an informal request. Agencies may release information informally, subject to any reasonable conditions.

Formal access application for release of information

If information cannot be accessed through any of the above ways, a formal access application may be necessary. This should be a last resort under the GIPA Act, and only necessary if you are asking for a large volume of information, if providing access would involve an extensive search, or if the information you seek involves personal or business information about third parties who must be consulted before the information can be released. Applications must be in writing, and accompanied by a $30 fee. Processing charges of $30 per hour may also be levied, depending on the type and amount of information sought.